Most Philippine businesses are either over-paying for HR software they can't fully configure, or under-served by manual spreadsheet systems that break under the pressure of DOLE compliance, multi-location headcount, and rapid growth. The gap between "we can't afford enterprise HRIS" and "our Excel HR system is breaking" is where Kintone lives.
A custom Kintone HR system is built around Philippine labor law requirements, your specific leave policies, your org structure, and your approval hierarchy — not around a generic Western HR workflow.
What a Kintone HR System Covers
1. Employee Records Management
A centralized employee database with all fields relevant to Philippine HR: full name, employee number, TIN, SSS/PhilHealth/Pag-IBIG numbers, emergency contacts, employment date, position, department, salary grade, regularization date, and employment status. Documents (contract, IDs, certificates) attached directly to the employee record.
2. Leave Management
Philippine leave types built in from day one: Vacation Leave, Sick Leave, Service Incentive Leave (SIL), Maternity Leave (105 days), Paternity Leave (7 days), Solo Parent Leave, and company-specific leaves. Employees submit leave requests through Kintone, managers approve digitally, the calendar updates automatically, and HR sees real-time headcount at any given date.
3. Attendance and Timekeeping
Log daily attendance, late arrivals, overtime requests, and schedule deviations. Connect to biometric systems via API or manage manually through the app. Automatic summaries for payroll cut-off periods.
4. Expense and Reimbursement
Employees submit expense reports with uploaded receipts directly in Kintone. Amounts auto-tabulated, routing to the appropriate approver based on amount thresholds and department. Finance sees a dashboard of pending reimbursements by cost center.
5. Performance Management
KPI tracking, quarterly review forms, goal-setting records, and 360-feedback workflows — all in Kintone, with historical data kept permanently and accessible to HR and leadership.
Philippine Labor Law Compliance with Kintone
Kintone HR systems can be configured to enforce Philippine labor law requirements automatically:
- SIL accrual tracking and annual conversion to cash (if not availed)
- 13th month pay computation support
- Night differential and overtime records for DOLE audit purposes
- Regularization date tracking with automatic alerts for probationary end dates
Kintone vs Sprout HR vs SAP SuccessFactors for Philippine Businesses
| Factor | Sprout HR | SAP SuccessFactors | Kintone Custom HR |
|---|---|---|---|
| Philippine labor law | Good built-in | Requires configuration | Built to your spec |
| Customization | Limited | Expensive change requests | Unlimited |
| Cost | Per-employee monthly | High licensing + implementation | Flat platform cost |
| Non-HR workflows (procurement, CRM) | No | Separate modules | All in one platform |
| Implementation time | Weeks | Months | Days |
Build Your Philippine HR System This Week
Book a 30-minute call. We'll map your current HR process and show you a working prototype built live.
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