Kintone app templates built for Philippine businesses
Short answer: Kintone ships with a general-purpose template library, but generic templates do not know about BIR receipts, 13th-month pay, SSS, PhilHealth and Pag-IBIG contributions, or Labor Code leave rules. Edamame Inc., the official Kintone partner in the Philippines and recipient of the 2024 Cybozu Global Award — Asia, deploys the ten Philippine-ready templates below as starting points and adapts each to how your company actually runs.
Why Philippine companies need local templates, not generic ones
Kintone is a no-code business application platform by Cybozu. Its standard templates cover universal needs such as CRM and task tracking. What they do not cover is the compliance layer every Philippine employer operates under: Official Receipts and TINs for the BIR, the Daily Time Record, 13th-month pay, mandatory government contributions, and statutory leave. The templates on this page start from that layer, so the app fits local business rules from day one rather than being retrofitted after go-live.
The ten Philippine-ready Kintone templates
BIR-ready expense and receipts tracker
The BIR-ready expense tracker captures each expense with its Official Receipt or Sales Invoice number, the supplier's TIN, and whether the purchase is VAT-registered or non-VAT, so input VAT can be separated at month end. Approvals route to the budget holder before reimbursement, and finance exports a clean period listing instead of reconciling paper receipts.
Who uses it: Finance and admin teams in any Philippine company
DTR and timekeeping
The DTR and timekeeping app replaces the paper Daily Time Record. It logs time in and time out, and records overtime, night-shift hours, rest-day work and holiday work as separate categories, because Philippine payroll applies different Labor Code treatment to each. Supervisors approve corrections inside the record, so payroll receives hours that are already validated.
Who uses it: HR and payroll teams, manufacturing and BPO operations
13th-month pay tracker
The 13th-month pay tracker accumulates each employee's basic salary earned across the calendar year, supporting computation under Presidential Decree No. 851, which requires the benefit to be paid on or before 24 December. Pro-rated amounts for employees who joined or left mid-year are calculated from the same record, avoiding the December spreadsheet scramble.
Who uses it: Payroll and HR
SSS, PhilHealth and Pag-IBIG contribution tracker
The government contribution tracker records each employee's SSS, PhilHealth and Pag-IBIG membership numbers and monthly contributions in one place, with remittance status per period. Contribution schedules change periodically, so the app keeps the rate table as editable data rather than hard-coding it, and flags missed remittance months before they become penalties.
Who uses it: HR, payroll and compliance officers
Leave filing and approval
The leave app handles filing and approval for the leave types Philippine employers administer, including Service Incentive Leave — five days of paid leave per year for employees with at least one year of service under the Labor Code — and 105-day maternity leave under Republic Act No. 11210, alongside company-specific vacation and sick leave. Balances update automatically on approval.
Who uses it: HR and every people manager
Purchase request to purchase order approval
The purchase request app runs the multi-level approval chain common in Philippine companies — requester, department head, finance, then president for amounts above a threshold — and converts an approved request into a purchase order linked to the supplier record. Every approval is timestamped, which is what auditors ask for.
Who uses it: Procurement, finance and management
Inventory and warehouse
The inventory app tracks stock by item, location and lot, records receipts against purchase orders and issues against job orders or sales, and alerts when stock falls below reorder level. It is the usual first app for distributors and manufacturers replacing an Excel stock sheet.
Who uses it: Warehouse, logistics and manufacturing teams
B2B sales CRM
The B2B CRM tracks companies, contacts, opportunities and quotations, with the full activity history on each account. Bilingual English and Japanese labels are available for Japanese-affiliated sales teams working across both languages.
Who uses it: Sales teams, including Japanese-affiliated companies
Equipment and preventive maintenance
The maintenance app registers each machine or asset, schedules preventive maintenance, and logs breakdowns and repairs against the asset record, so downtime and repair cost can be reviewed per machine rather than reconstructed from logbooks.
Who uses it: Plant engineering and facilities
Quality and customer complaint handling
The quality app records non-conformances and customer complaints, assigns corrective action owners with deadlines, and keeps the evidence trail that ISO-style audits require, including root cause and verification of effectiveness.
Who uses it: Quality assurance in manufacturing and services
Frequently asked questions about Kintone templates in the Philippines
Does Kintone have templates for Philippine businesses?
Kintone includes a general-purpose template library covering needs such as CRM and task tracking. Philippine-specific templates for BIR receipts, DTR, 13th-month pay, SSS, PhilHealth and Pag-IBIG contributions, and Labor Code leave are deployed and adapted by Edamame Inc., the official Kintone partner in the Philippines.
Can Kintone track 13th-month pay?
Yes. A Kintone 13th-month pay tracker accumulates each employee's basic salary across the calendar year to support computation under Presidential Decree No. 851, which requires payment on or before 24 December, including pro-rated amounts for mid-year joiners and leavers.
Can Kintone manage SSS, PhilHealth and Pag-IBIG contributions?
Yes. A Kintone contribution tracker stores each employee's SSS, PhilHealth and Pag-IBIG numbers and monthly contributions with remittance status per period. Because contribution schedules change, the rate table is kept as editable data rather than hard-coded.
Can Kintone replace our paper DTR?
Yes. The Kintone DTR app records time in and out and separates overtime, night-shift, rest-day and holiday hours, which Philippine payroll treats differently, with supervisor approval of corrections inside the record.
Are these templates available in Japanese?
Yes. Every template can run with English and Japanese labels, which Japanese-affiliated companies in the Philippines typically need for mixed-language teams.
How much does it cost to deploy these templates?
Kintone licensing starts from ₱1,050 per user/month. Adapting templates to your process is scoped per engagement and quoted after a free consultation.
Start from a template that already knows Philippine rules
Bring the process you run on spreadsheets today. In a free 30-minute consultation we will show which template fits, what we would adapt, and a fixed quote. Kintone licensing starts {price}; implementation is scoped per engagement.